Broker Operations Manager: Settlements


Broker Settlements Menu is used to work up Broker Settlements. You can also access and update 1099 records. Loads that were brokered to outside carriers are processed in the Broker Settlements screen. Additional amounts for things such as lumpers or fuel surcharges can be added to the settlement from here. Also, Broker Operations Manager prompts you to deduct any advances that were entered into the system, before the settlement is finalized. Accounts Payable invoices are created from the trips in Broker Settlements, which are then paid on the Payables menu.
For brokerage companies that also run company trucks or owner-operator fleets, the Settlements menu takes the trip information from Operations and allows you to pay owner-operators and company drivers. Any loads that have been docked or delivered that have not yet been paid are pulled up in the Settle Trips screen. This is where the system calculates the base pay (mileage, percent of revenue, or flat rate for company drivers), where you deduct advances, reimburse expenses, etc. When you Run Payroll, a detailed statement prints for each truck showing all the trips that were paid and any adjustments on those trips. This page can be included with the checks so the owners or company drivers know what they were paid for. The Broker Settlements Screen is where you enter pay information for outside carriers that hauled your loads.

A history record is created for each owner or company driver on each payroll run. This history file is used to print the Payroll History Reports as well as update the 1099 Records for owner-operators and W2s for company drivers. (You can also view the individual history records and reprint the drivers’ statements using the Payroll History screen.) At the end of the year, 1099 amounts can be printed on standard forms from the 1099 Records screen. W2s can be printed from the Payroll Module.
Cash advances and fuel can be recorded in the Fuel Card Transactions screen. These can be entered manually or, if you have an account with Comdata, T-Chek, EFS, or TCH they can be downloaded into the system. Anything entered here will automatically go to Settle Trips to be charged back to the truck or driver. (The system does not charge fuel to company drivers.) These entries also go to the Fuel Tax Module so you can more easily process your fuel purchases.