Operations Manager I: Accounts Payable Module


The Payables menu keeps track of invoices that are due to vendors and carriers as well as information on payments that have already been made. New bills are recorded in the Enter Accounts Payable Invoices screen (Except for carrier payments, which are created from the Settlements menu). From here, you tell the system which vendor or carrier the invoice is for, when it is due, and what expense account number(s) it should be applied to. Recurring payments - rent, leases, truck/trailer loans, etc. - can be set up in the Scheduled Payments screen. This allows you to make the payments each month while only entering the invoice information one time. Bills that have already been paid but have not been recorded in the system are entered through the Enter Manual Payments screen. Enter AP Invoices Screen is where you tell the system which vendor or carrier the invoice is for, when it is due, and what expense account number(s) it should be applied to


AP Menu is where you enter AP invoices, pay Vendors & Carriers, and run Accounts Payables reports. Simply follow the order of the screens on the left side of the Payables menu to complete the cycle: select which invoices to pay in the Release Payments screen; send those invoices to the check program by running Create Accounts Payable Checks; then Print Checks. You can research paid or unpaid invoices by vendor or carrier in Accounts Payable Inquiry. Specific invoices can be viewed in the Invoice Inquiry screen. Use the reports under the Reports Menu to research open or paid invoices by due date, and invoices by account number or by vendor or carrier.