Operations Manager II: Payroll Module


The Payroll program is very easy to use. The first step is to enter the information for all employees in the Employee Records screen. This screen is a one-stop information warehouse. It keeps track of everything from name, address, and phone number to hourly/salary/commission pay rates, number of vacation and sick days, to such tax information as Social Security Number, marital status, and number of exemptions. Expenses for employees can be allocated across multiple divisions, plus the Deduction Records keep track of payroll items such as health insurance, employee 401(k) plan contributions, child support garnishments, and so on. Office Payroll Screen is where you enter employee records, pay office employees, and run payroll reports

When you are ready to pay your employees, enter the current pay information - regular and overtime hours, salary pay, commission base, number of vacation or sick days taken - using the Enter Time Cards screen. Then simply Process Payroll and Print Checks. Detailed payroll information is printed on the check stubs: taxable pay, amount of taxes withheld, deductions that were made, etc.

Office Payroll Year End Menu is where you print/clear year-to-date payroll totals, print W2s, and edit prior years employee files A history record is created for each person on each payroll run. This history file is used to print the payroll reports needed to file 941s and unemployment reports. (You can also view the individual history records using the Payroll History screen.) At the end of the year, these history records are used for the Year End Procedures, which includes printing W2s.